A Step-by-Step Guide for Commercial Office Owners

Whether you are developing a new office building or simply redoing your current one, a proper interior design process is crucial to the success of the project. You have a vision of what you want, your design partners have their own ideas and you need to make sure you’re all on the same page. How do you do that? By taking your time, being thorough and following these steps:

Make Your Needs Clear

Before any materials are chosen or any colors are picked, you need to make sure that your design team has a clear understanding of exactly what you want your office building to accomplish. This can be done with a simple meeting. Tell them how many people will be using the office, what you want the vibe to be, your likes and dislikes, your budget, and your time frame. Do you want to allow for collaboration between workers, or would you prefer each one is given their own space? How many visitors do you have and how do you want them to be greeted? Do you want your managers to be separated from their staff or close by for easy access? The more information you can provide, the better. Once all of your needs and wants have been discussed, the design team will be able to put together a creative brief summarizing everything you have communicated.

Allow the Required Research

Now, your design team is going to need access to your current office space — if applicable. While there, they will take measurements and photographs to assist them with the planning stage. If you are working on a future office space, blueprints will suffice. Another important aspect of research is to talk with your staff to see what is important to them. You can do this yourself, or allow your design team to conduct the casual interviews. In doing so, they will be able to gain a clear understanding of what can be done to improve your employees’ productivity and satisfaction at work.

Approve the Ambiance

After all of the needed information is gathered, your design partners are going to put together what is often referred to as a mood board. Essentially, it is a quick way for them to show you what they have in mind for color schemes and styles. With one glance, you will have a clear vision of the vibe the finished project will give off. Either you will love what they put together, or you can request some changes. The design team will keep making alterations until you are pleased with the overall aesthetic they are aiming to achieve.

Go Over the Space Plan

Next, your design partners are probably going to draft up a 2D or 3D rendering of the floor plan they have in mind. To do this, they will consider everything that you have told them up to this point. They will carefully craft the ideal layout to ensure your new office design will allow for maximum productivity and a happy, healthy workplace. Once completed, your designers will present their plan, allowing you to visualize what your new office is going to look like. Again, you will have the option to either accept it as-is and give your designers the go-ahead to continue, or you can request changes.

Pick Out the Details

Once the layout and color scheme have been decided, it’s time to start working on the details. Your design partners will do all the work, you simply need to be available to approve or reject their choices. They will select everything from the carpets to the curtains to the desks and chairs. Because they have extensive connections with suppliers, they will be able to find the perfect materials for every aspect of your office building. While this process may seem daunting, keep in mind that your design partners are experts and they know what they are doing. All you have to do is say whether you like or dislike their choices, and they will take it from there.

Sign Off on the Sample Board

Now that your designers have gathered up everything they need to get started, all that is left is for you to give your final stamp of approval. They will likely present everything to you on a sample board, which shows material and paint swatches, door handles and even carpet tiles. This allows you to touch and feel everything that is going to be present in your completed office. Don’t be afraid to speak up if you aren’t 100 percent satisfied with what is shown, because once the design team receives your approval and gets to work, it might be too late to take it back.

Cameron Forte is the Sales Manager at Interior Design Solutions. Located in Baltimore Maryland, they help companies all across they country change the appearance of their office with different Architectural finishes.